As the Executive Assistant and Personal Assistant to our Executive Chairman, you will play a pivotal role in supporting and enhancing the Executive Chairman's effectiveness in day-to-day operations, communication, and engagements. Your responsibilities will encompass managing schedules, facilitating communications, coordinating meetings, and ensuring seamless business operations. Moreover you’ll support the Executive Chairman in his academic context in his capacity as a professor.

We are looking for a new colleague to join our UE team in Berlin on a full-time basis /40 hour a week starting as soon as possible, who shares our vision of excellence in education and who is committed to making a difference in the lives of our students and staff.

• Support and Relief of the Executive Chairman: Provide seamless assistance to the Executive Chairman in daily business operations, ensuring efficient workflow and managing priorities.
• Appointment Coordination and Calendar Maintenance: Effectively manage schedules, coordinate appointments, and follow up on commitments to optimize time management.
• Liaison with Senior and Academic Staff: Act as a point of contact for interactions with senior and academic staff at regional, national, and international educational institutions, professional bodies, and associate centers in alignment with professional relationships held by the Executive Chairman.
• Coordination of Meetings: Facilitate both online and in-person meetings, offering guidance and support as necessary.
• Organization of Business Trips: Manage travel arrangements and oversee travel expense accounting for business trips.
• Project Coordination Support: Assist the Executive Chairman in coordinating various projects, providing necessary support as required.
• Proactive Communication Management: Maintain proactive communication channels with the Executive Chairman, ensuring effective information flow.
• Preparation of Direct Reports: Prepare briefing notes and relevant documentation for direct reports.
• Translation and Correspondence: Translate correspondence from German to English, type up dictated or directed correspondence, and occasionally draft communications on behalf of the Executive Chairman.
• Support at the Chair/Professorship: Assisting in various tasks including assistance and coordination in research projects, aiding in the preparation and participation in events, conferences, and congresses. Assist in preparing lectures and developing scientific contributions as required.
• Coordination with Ministries, Senates, Authorities, or Other Institutions: Manage and coordinate contacts and schedules with ministries, senates, authorities, or other relevant institutions as necessary.
• Social Media Management: Organize and manage the Executive Chairman’s social media presence, including crafting engaging posts and content.