Academic Head

• Working closely with the academic leadership and the Academic Faculties in the various areas of administration, particularly the timetabling and room allocation of programmes for BSBI’s branches in Spain.
• Being responsible for the scheduling and timetabling activities of the Faculties in Spain under the coordination of the Head of Academic Operations and the Provost & Chief Academic Officer of the School.
• Keeping a very good organisation of the Freelance lecturers’ administrative part: starting from recruitment, organising interviews together with the Deans and the Provost & Chief Academic Officer of the School, liaising with HR in relation to referencing and contracts, ensuring clear oversight is kept on the remuneration, hours allocated, invoicing procedure.
• Understanding very well the requirements from the university partners in relation to procedures, lecturers utilisation, approval process for the lecturers etc.
• Liaising across functions/departments, for example, invoices need to be relayed in appropriate time to the Finance department, changes in timetables need to be relayed to the programme co-ordinators team.
• Working very closely with the Exams & Assessments Office in aligning university partner expectations to timetable, delivery etc.
• Carrying out other related academic administration duties as required.
• Coordinating all the relevant activities and be responsible locally for the Canvas platform and the application of BSBI’s didactic model
• Overseeing the timetabling of didactic activities for all local Executive, Professional and Ceetificate Programmes.
• Scheduling appointments with lecturers.
• Monitoring faculty performance (including freelancers) and provide evaluation reports.
• Proposing new members of faculty for teaching positions.
• Organising the didactic environment to promote productivity and learning.
• Organizing development sessions to improve practices and assist lecturers to apply new techniques.
• Communicating effectively with faculty members and students to convey passion for learning.
• Overseeing the records of students' assessment results, progress, feedback, or school performance, ensuring confidentiality of all records.
• Assisting the Provost & Chief Academic Officer giving the guidelines for lecturers to prepare lesson plans and tutoring sessions according to the Programmes‘ needs and goals.
• Developing reports for the Provost & Chief Academic Officer.
• Researching or recommending new innovative ideas to complement the activities of the School locally.
• Performing day-to-day tasks such as maintaining information files and processing paperwork related to the administration of all the related activities.
• Playing a proactive role in promoting the School.
• Participating in School‘s activities (including extra-curricular) as required by the Provost & Chief Academic Officer of the School.
• Working very close and under the guidance of the Provost & Chief Academic Officer of the School
• Assisting the Provost & Chief Academic Officer of the School and the Deans in all the administrative and educational tasks and duties.

• Bachelor, Master and PhD degrees in the domain of business, management, or education
• Prior administrative experience in higher education at University level for at least 5 years
• Prior experience in working in adult education for at least 5 years
• Prior teaching experience in higher education at University level for at least 10 years
• Expert knowledge of Windows OS, of MS Office suite (Excel, Word, Outlook, Powerpoint) and Microsoft Teams
• Fluent in spoken and written English (C2 level)
• Sound knowledge of Educational Platforms (i.e. Canvas, Blackboard etc.)
• Sound knowledge of Generative AI software
• Expert knowledge of timetabling software
• Sound knowledge of study regulations and rules

• Excellent organizational and communication skills
• High social competence and assertiveness
• Maintaining an overview even with high workloads
• Commitment to School’s improvement and further development
• Entrepreneurial and economic way of thinking and working
• Resilient and flexible
• Motivated for further academic and professional development

• An international environment with a multicultural audience and a meaningful social impact

• Support in achieving your professional goals and development

• Opportunities for career growth alongside BSBI, including leadership roles

• Extensive training to equip you with the knowledge and skills needed to excel

• Work in a young, dynamic and positive culture that fosters collaboration

• Be at the forefront of an exciting educational opportunity, leading the way forward and growing with BSBI

• Curriculum vitae
• Certified Degree certificate for its authenticity with an Apostille stamp or certified by an specialized notary
• Work certificates/professional references (incl. working hours)

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